Caution
The data in the Facilities Activity Hub will be undergoing significant changes from Dec. 16 - Jan. 31 as part of the Facilities and Financial Data Alignment Initiative. Please be cautious running space reports during this time as they may not be accurate during the transition window.Space Reports
Space Reports are pre-curated in the folders below based on your role:
Department Space Administrator Reports
This folder contains 9 different reports that allow administrators to view space profiles and manage space allocations. Access is automatically provisioned to anyone who has a administrative role for a space department in FIM (Tririga), and you will only be able to run the reports for your designated department(s). Additional details are provided in the link below.
Supervisor Space Reports
This folder contains 2 space reports that present the key aspects of space allocations and employee work arrangements, and you will only be able to run the reports for your designated employee(s). Access is automatically granted to anyone with at least 1 direct report. Additional details are provided in the link below.
HR Space Reports
This folder contains 2 space reports that present the key aspects of space allocations and employee work arrangements. Access is automatically provisioned to anyone with a primary role in the Human Resources function. Check out additional details below.
Expanded View Space Reports
This folder contains 10 different space reports that include larger combinations of space data. These reports can be run for any space department in the organization. For this reason, access is granted by special request with a justified business need and supervisor confirmation. Additional details are provided in the link below.
Available Reports
Is this your first time using any of these reports? We highly recommend that you read the Tableau Space Dashboard Guide that will give you more detailed information about how to run the report, what fields are included in each report, and a glossary of terms used within the reports.
| Report: | Description: | Included in which folders: |
|---|---|---|
| Space by Person | A compiled report of what space(s) an individual occupies or is responsible for. | All |
| Work Location and Arrangement | Overall view of a department’s work arrangement and location completion status. | All |
| Department Space Portfolio | Dashboard that gives a well-rounded view of a department or school's entire space portfolio. | Department Admin & Expanded View |
| Occupancy & Vacancy | Dashboard that gives a more detailed look at a department's space occupancy status, and the people who occupy your spaces. | Department Admin & Expanded View |
| Space Assignments | Dashboard that gives a more detailed look at how occupants are distributed within your spaces, and to more easily visualize where there are openings for future space assignments. | Department Admin & Expanded View |
| Space by Cluster | A compiled report of what space(s) a cluster or a responsible person is allocated. | Department Admin & Expanded View |
| Space Corrections: No Responsible Department | Dashboard to help identify assignable spaces that have no responsible space department (aka orphan spaces) within buildings that they are responsible for. | Department Admin & Expanded View |
| Space Corrections: People in Non-Assignable Areas | Dashboard to help identify people who have been assigned a location in a non-assignable space. | Department Admin & Expanded View |
| Fall Space Review | Dashboard to help departments complete their Fall Space Review. There are 5 unique steps that must be completed, and each step has directions at the top of its section in the report. Once completed, departments can check-off that each step is complete by filling out the Fall Space Review form. | Department Admin & Expanded View |
* To request access to the Expanded View folder, please submit a request form here.